Application and Hiring Process

This provides step-by-step instructions for a student to secure a student employment position and for a supervisor to complete the hiring process. The instructions also contain links to forms needed to complete the process from start to finish.

These steps apply to the positions in area 1 current job openings. The hiring process for positions in area 2 are unique for each position. Please refer to individual postings for more information.

Have questions? Email Student Financial Services.

Student

Step 1: Apply for a Position

1. Review current job openings at Student Employment Opportunities.
2. Complete the application and submit the electronic form.
3. ​​​The application will be forwarded to the supervisor(s) for consideration.

TIP: It never hurts to check in with individual supervisors to show interest in their posted position. It gives the supervisor an opportunity to meet the applicant, and put a face with a name.

Step 2: Secure a Position

1. Promptly respond to any contact from supervisor.
2. Follow-up with supervisor(s) concerning application if needed.
3. Interview, ask questions and be clear about supervisor’s expectations.
4. Accept or decline job offer, whichever is applicable.
5. Repeat step one, if needed.

Step 3: Complete “On Boarding” Process

1. You will receive the new hire packet via the student employment coordinator.
2. Follow ALL of the instructions in the packet.
3. Follow “welcome” instructions sent to your school email.
4. Discuss start date with supervisor.
5. Refer to the Employee Handbook for program specifics.

Supervisor

Step 1: Create a Position

1. Request a template from coordinator.
2. Complete template, send to coordinator for a job# and pay rate.
3. Request description to be posted (if needed).

Step 2: Select a Student

1. Review applications as they are received via interoffice mail.
2. Conduct interviews.
3. Contact all applicants regarding their application status.
4. Request job posting to be removed from website (if applicable).

Step 3: Initiate Onboarding Process

1. Complete the COTC Intent to Hire form. This will:
   • Generate New Hire Packet.
   • Start the background check and work permit processes (if applicable).
   • Cause student’s current eligibility status to be verified.
   • Generate a Payroll Authorization (if a background check and/or work permit are not required).
2. Create your file for new hire paperwork/information.

Step 4: Complete Onboarding Process

1. Complete supervisor section of Payroll Authorization.
2. Re-enforce/support the student in completing their onboarding steps.
   • When the on boarding process is complete the student will receive a “welcome” email (supervisor will be cc’d) with instructions for dIrect deposit, W-4: Employee’s Withholding Allowance Certificate, how to access e-timecard, etc. (step 3 – student).
3. Refer to the Supervisor Handbook for program specifics.